LIVE SCAN BUSINESS ACCOUNTS
Make recurring employee and applicant fingerprinting easier to manage. Pasadena Live Scan Service offers employer and organization accounts with centralized billing, coordinated applicant check-in, and invoicing options for businesses that regularly send people to our Pasadena office.
Hablamos español. When contacting us, include your organization name, primary contact, approximate applicant volume, billing preferences, and any PO or internal reference requirements.
What Is a Live Scan Business Account?
A business account allows an employer or organization to centralize recurring Live Scan fingerprinting under one company profile instead of having every applicant manage payment and receipts individually. It is designed for organizations that send employees, volunteers, contractors, or applicants for fingerprinting throughout the month or year.
Centralized Billing
Approved transactions are organized under your business profile so your accounting team can manage fingerprinting expenses in one place.
Cleaner Applicant Check-In
Applicants can identify the organization or account details at check-in rather than handling the entire billing process independently.
Better Internal Records
Consolidated invoicing can help HR, payroll, compliance, and accounting teams track fingerprinting activity more consistently.
Designed for Employers, Agencies & Organizations
Business accounts are most useful when fingerprinting is part of ongoing hiring, onboarding, compliance, licensing, or volunteer management.
Schools & Education Programs
Coordinate fingerprinting for teachers, aides, coaches, volunteers, after-school personnel, and other authorized applicants.
Medical, Home Care & Caregiving
Support recurring onboarding for clinics, home-care organizations, caregivers, support staff, and related healthcare applicants.
Staffing & Recruiting Agencies
Centralize fingerprinting expenses when multiple candidates or temporary workers are being processed across recurring hiring cycles.
Nonprofits & Community Programs
Useful for volunteer programs, youth organizations, community services, and organizations that regularly onboard new participants or staff.
Security & Compliance Employers
Simplify recurring fingerprinting for security-related positions and other roles that require background-check compliance.
Agencies, Vendors & Contractors
Provide a more organized billing workflow for contractors, service providers, agencies, and other organizations with repeated Live Scan needs.
How Employer Live Scan Accounts Work
Send Us Your Organization Information
Provide your legal business or organization name, billing address, primary contact, invoice email, estimated applicant volume, and any internal billing references.
Confirm Billing Preferences
We review how you want transactions organized, the billing contact, monthly invoicing preferences and any PO or reference information your accounting team uses.
Receive Applicant Instructions
Once the account is set up, we provide the information your employees, volunteers, or contractors should use when they come to our office.
Applicants Visit Our Pasadena Office
Each applicant brings the proper Request for Live Scan Service form and valid identification, then identifies the organization or account at check-in.
Transactions Are Recorded to the Account
Eligible charges are associated with the business profile according to the billing arrangement confirmed during setup.
Receive Consolidated Invoicing
Your organization receives an invoice based on the agreed billing schedule, helping reduce individual reimbursements and scattered receipts.
What Business Billing Can Simplify
Instead of collecting receipts from multiple employees and reimbursing transactions one by one, your organization can use a centralized billing workflow designed around recurring Live Scan activity.
-
✓
Reduce Employee Reimbursements Approved fingerprinting charges can be handled through the organization’s billing arrangement.
-
✓
One Billing Contact Your HR, administrative, or accounting contact can serve as the primary point of communication.
-
✓
Monthly Invoicing We can discuss a monthly invoicing structure that fits your organization’s fingerprinting workflow.
-
✓
Internal References Share applicable PO numbers, department codes, cost centers, or internal reference information during setup.
-
✓
More Consistent Records Consolidated transaction information can make reconciliation easier for HR and accounting teams.
Business Account Billing Does Not Change Government Fees
A business account changes how approved fingerprinting charges are organized and billed. It does not change the California DOJ/FBI government processing fee assigned to an applicant’s Live Scan transaction.
Live Scan Rolling Fee
Our current standard California Live Scan rolling fee is $21 per applicant.
DOJ / FBI Processing
Government processing charges vary according to the requesting agency, applicant type, and information on the Live Scan form.
Organization Arrangement
We confirm which charges are included under your account and how invoices should be routed before applicants begin using the account.
What We Need From Your Organization
Having these details ready helps us build the account correctly and give your applicants clear instructions.
Business Account or Group Mobile Live Scan?
Some organizations prefer to send applicants to our Pasadena office as needed. Others need many applicants fingerprinted at the same location on the same day.
Business Account
Best when applicants need fingerprinting throughout the month or year and can visit our Pasadena office individually.
- Applicants visit us as needed
- Centralized business billing
- Works well for ongoing hiring
- One employer/organization profile
Group Mobile Live Scan
Best when a group of applicants needs to be fingerprinted together at your workplace, school, agency, facility, or other qualified site.
- We travel to qualified groups
- Single coordinated event
- Useful for concentrated onboarding
- Custom event quote
Questions From Employers & Organizations
Who can request a Live Scan business account? ⌄
How does business-account billing work? ⌄
Is there a minimum number of applicants required? ⌄
Do applicants still need their Live Scan forms? ⌄
Can we use PO numbers, department codes, or internal references? ⌄
Can our applicants come in at different times? ⌄
Can we schedule one on-site event instead? ⌄
Does the business account change government Live Scan fees? ⌄
Can our company track who completed fingerprinting? ⌄
Send Your Applicants to Pasadena Live Scan Service
Business-account applicants can visit our Pasadena office during normal business hours according to your organization’s fingerprinting instructions and account arrangement.
Accessibility: our office is on the second floor and is accessible by stairs only; the building does not have an elevator. View detailed location information .